Workplace Exposure Limits
(WELS). The regulations have an occupational exposure limit system. Maximum Exposure Limits (MELs) and Occupational Exposure Standards (OESs) are replaced with a single limit - the Workplace Exposure Limit (WEL). All the MELs, and most of the OESs, were transferred into the system and will retain their previous numerical values.

A WEL is the maximum concentration of an airborne substance, averaged over a reference period, to which employees may be exposed by inhalation. This means it is a figure that, at worst, should not be exceeded.

Note: Any product which is assigned the risk phrases under the Chemicals (Hazard Information and Packaging for Supply) Regulations 2009 (CHIP4)

  • R45 - “May cause cancer”

  • R49 - “May cause cancer by inhalation”

  • R40/R39 - “Irreversible effects”

  • R46 - “Genetic damage”

  • R62 R60 - “Impair fertility”

  • R61 - “Unborn child”

These products may not be imported onto a site without the formal permission of the company.

Alcohol and drugs
Any individual on site found to be consuming, or under the influence of, drugs or alcohol will not be allowed to remain on site.

Specialist tasks
Tasks or operations requiring extensive welding, radiography or lasers shall be subject to site-specific controls.

Smoking
All company offices will be non-smoking areas, i.e. Head Office, Site Offices, canteens/mess huts, joinery workshop/mess huts, plant canteens/mess huts. All company sites will be NON SMOKING areas i.e. within the confines of the work area, e.g. building. All company vans whereby persons are transported to company sites will become a NO SMOKING area. Designated smoking areas will be established with the co-operation of the site agent and contracts manager none of which can be the previously mentioned areas above.

In compliance with; The Smoking, Health and Social Care (Scotland) Act. 2005.


The Control of Substances Hazardous to Health Regulations 2002
The above Regulations impose a duty on an employer to ensure employees do not carry out work which may be liable to expose them to a substance hazardous to health unless a suitable and sufficient assessment has been made of the risks to health created by the substance and, of the measures necessary to control exposure to it and, that those steps have been implemented.  It is important to realise that collection of supplier’s material safety data sheets does not constitute making a risk assessment, but rather the gathering of data to assist in making it.

Workplace Exposure Limits (WELs)
In addition the regulations have now introduced a new, simpler occupational exposure limit system. Maximum Exposure Limits (MELs) and Occupational Exposure Standards (OESs) are replaced with a single limit - the Workplace

Exposure Limit (WEL). The MELs, and most of the OESs, are transferred into the new system and will retain their previous numerical values.

A WEL is the maximum concentration of an airborne substance, averaged over a reference period, to which employees may be exposed by inhalation. This means it is a figure that, at worst, should not be exceeded.

To comply with COSHH the Company shall follow these eight steps:-

Step 1 - Assess the risks.

Step 2 - Decide what precautions are needed.

Step 3 - Prevent or adequately control exposure.

Step 4 - Ensure that control measures are used and maintained

Step 5 - Monitor the exposure.

Step 6 - Carry out appropriate health surveillance.

Step 7 - Prepare plans and procedures to deal with accidents, incidents and   emergencies.

Step 8 - Ensure employees are properly informed, trained and supervised.

All employees who may be exposed to substances, which could be hazardous to health, will be provided with such information, instruction, and training required to make them aware of any potential risk to which they may be exposed and to reduce that risk to a minimum. 

Every effort will be made to reduce levels of exposure as far as reasonably practical and in any case below Workplace Exposure Limits (WELs).

The main routes of entry of hazardous substances to the body are by inhalation, ingestion and absorption.

Where control of exposure cannot be achieved by substitution or source control, suitable and appropriate PPE will be issued and all employees have a duty to wear and use the equipment and comply with the measures provided.


Asbestos
All site employees have received Asbestos Awareness training and will be informed at the start of any project to be vigilant when entering the fabric of a building etc. Exposure to asbestos containing materials MUST be prevented as much as possible by adopting the following procedures:

1.  Making enquiries to the Client or Principal Contractor at the pre-tender stage regarding the presence of asbestos in existing building structures or plant. Check if the Client has an Asbestos Register or if an Asbestos Survey has been carried out.

2.  Arranging for an asbestos survey to be carried out if there is likely to be asbestos containing materials present and a survey has not already been carried out. If asbestos is suspected, assume ‘worst case scenario’ until results of analysis are known. If Asbestos Containing Materials are suspected in an area, vacate that area, do not disturb the material, cordon off the area, put up warning signage and arrange for sample to be taken by a licensed asbestos removal contractor to check the suspect material.

3.  All employees, who may be at risk of unintentional exposure with asbestos, will be briefed and trained in asbestos recognition and awareness.

4.  This company policy on asbestos and asbestos containing materials will form part of the site induction process on every construction site.

5.  If there is any doubt about work to be carried out seek advice from the HSE, Health and Safety Advisers Wilson Adrain Ltd  (David Wilson on 0141 563 0330), or licensed asbestos removal contractors.

This is in accordance with the Control of Asbestos at Work Regulations 2006.

Lead
Suitable precautions must be taken while dealing with possible exposure to lead at work.  The Control of Lead at Work Regulations 2002 make provision for protecting persons exposed to lead at work, whether working directly with lead or lead products or indirectly through cleaning and maintenance operations.  The Regulations require an assessment to be made, and revised is necessary to determine whether the exposure is significant.  If exposure is significant, appropriate control measures must be provided to prevent or control exposure.  Personal protective equipment should only be provided to employees if the exposure to lead cannot be controlled by other means.  If exposure is significant, medical surveillance will be available to the employees concerned.

Work Equipment
All work equipment such as spray guns, steps, ladders, trestles, scaffolding etc. will be maintained in an efficient state, efficient working order and good repair, all in accordance with the, Provision and Use of Work Equipment Regulations 1998.

Only trained operatives shall change the blades of abrasive wheels equipment.

Personal Protective Equipment
All projects and developments under the control of the company shall be subject to the following minimum requirements for personal protective equipment (PPE):

(a) The wearing of head protection

(b) The wearing of safety footwear

(c) The wearing of overalls (or company tops and trousers)

(d) Other items as determined by risk assessments.

Other PPE requirements shall be subject to assessment by each contractor in accordance with the Personal Protective Equipment Regulations 1992.

Note: PPE shall always be considered a last resort not as an alternative to a safe system of work.

Environmental Controls
Each project shall be subject to individual appraisal of environmental controls, particularly in respect of noise levels and dust generation. 

Third Party and Public Safety
Each contractor or subcontractor shall be required to appraise and record their controls for assisting in securing the safety of personnel not in their employment or working under their control, and to maintain the safety and protection of members of the public and authorised visitors to site.  (This will apply to trades working above other trades, mobile plant operators, and to the movement of traffic on or near areas dedicated to public use.)

Where the company project assessment identifies safety critical overlaps, e.g. scaffolding, steel erection etc, these will recorded in the construction phase health and safety plan, and will be subject to on-going review.

Openings in Floors
If floor boards are lifted or floor hatches opened, care must be taken to ensure that site operatives and third parties are protected from falling through the floor openings.  Barrier tape can be placed over the door openings or barriers can be placed around the floor openings. Where the floor is required to be left open for long periods, then the hatch must be closed or the floorboards replaced when immediate access to the area below the flooring is not required.

Core Cutting Operations
During any core cutting operations appropriate PPE / RPE must be worn including foot, hearing and eye protection, and dust masks. Dust sheets should be used to protect clients furniture, carpets etc. if appropriate.

Safety Supervisors
Each subcontractor working on a project under the control of the company shall nominate individuals to take specific responsibility for the implementation of safety management controls insofar as they may influence or impinge upon the contractor’s scope of works and area of work.

The appointed safety supervisor must:
a)    Be trained in basic safety management techniques
b)    Understand the developments and requirements of the safety management controls applicable to the project
c)    Have the authority to upgrade the controls where necessary.

Site Audits
Site audits will be carried out by the Contracts Manager/Site Manager on a regular basis or by Wilson Adrain (Health and Safety Consultants), generally three weekly, to ascertain the health and safety standards on site and to check that agreed safety systems are complied with. Shortcomings identified will be noted and discussed at tool box talks and health and safety meetings.

Health and Safety Meetings
Health and Safety meetings will be held regularly with management and Site managers attending. David Wilson of Wilson Adrain Ltd will attend on request. Current health and safety issues will be discussed and minutes of the meetings taken and circulated.

Tool Box Talks
Tool box talks will be carried out at sites on a regular basis.  Topics to be discussed will be appropriate for the site and work being carried out.  All site operatives attending the tool box talks and the person giving the talk will be recorded on the standard sheet.

Young Persons
Where young persons (under 18 years) of age are employed, risk assessments will be carried out which take into account the young person’s inexperience and immaturity and lack of awareness of existing or possible risks.  The physiological differences between a young person and adult should also be considered where stature, strength and reach are a major factor in the activity being considered.  Should any work experience positions be offered, the work should be risk assessed prior to employment and the school or parents advised as to any risks and control measures identified.

New or Expectant Mothers
Once notified in writing by an employee, suitable risk assessments on the activities performed by the new or expectant mother must be carried out to ensure there is no risk to her or her unborn child. (Regulation 18 of the MHSW 1999)

Risk Assessments
The Company will carry out risk assessments as required by the Health and Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1999 on every project.  The purpose of the risk assessments are-:

a) to identify operations which may cause harm to employees or others including members of the public.

b) to identify the potential hazard being realised and the potential consequences i.e. the risk.

c) tto enable a risk assessment to be developed which will assist in eliminating or reducing the exposure of all site operatives to the risk.

The Contracts Managers and Site Managers will be trained to carry out Risk Assessments prior to commencing work on site. These Risk Assessments will be recorded on the detailed Risk Assessment sheets which will be issued to all supervisors.

Safety Method Statements
Each project supervisor shall formally identify those tasks, processes and operations for which contractors or subcontractors are required to include safety management specifics within their work method statement.

The following processes shall always require formalised method statements:

a)    any work involving possible asbestos containing materials

b)    work in confined spacesc)    work involving contaminated soil

d)    cranage - mobile or tandem lifting operations

e)    demolition

f)     falsework (propping)

g)    tasks requiring nightwork

h)   scaffolding - designated design

i)     steel erection

j)     work on or near water

k)    tasks allocated to lone workers

l)     excavation to any depth greater than 1.2m, or where edge instability may cause a collapse

m)  work on or adjacent railway premises/lines

n)   work on or adjacent to electrical sub-stations

o)    work adjacent to/under operational overhead power lines

Health and safety plans, or the safety management element of a method statement, may incorporate references to and details of permit-to-work control and procedures and risk assessments, task safety analyses or safety critical events.

Use of Subcontractors
Prior to any subcontractor being employed by the company a suitable and sufficient assessment will be undertaken to ensure that the subcontractor is competent in health and safety matters.

All subcontractors will be required to:-
a)    Submit a copy of their health and safety policy, environmental policy.

b)    Insurance details, training records and trade references (where possible).

c)    Disclose to the Company any prohibition or improvement notice that may have been served on them by the Enforcing Authority.

d)    Disclose any prosecution or intended prosecution in relation to health and safety.

e)    Demonstrate how they effectively manage health and safety within their organisation, and means for obtaining competent advice on health and safety.

f)     Periodically liaise with the Company Health and Safety Advisor, together with reporting of all accidents and dangerous occurrences that occur on Clients premises.

g)    Be able to demonstrate to the Company methods of selecting and monitoring of sub-contractors.

h)   To comply with all safe working practices and risk assessments produced by the Company for working on Clients premises.

i)     To comply with the safe working practices that are issued to them by Clients or Principal Contractors.

Monitoring of Health and Safety
The Company recognises that the success of its safety management system needs to be monitored against its established predetermined standards and procedures.

Management and Supervisors within the Company have personal responsibility to proactively monitor the health and safety standards of both the Company activities and those services provided by contractors.

In order to achieve the above, Management and Supervisors will periodically liaise with the Company Health and Safety Consultant on their established method for measuring safety performance, and to seek information and guidance to assist them in the performance of the task.

Consultation with Employees on Health and Safety
The Company will ensure that effective consultation is held management and employees or their representatives on all matters relating to their health and safety at the workplace.

Health and Safety Consultation shall be held “In good time”,

  • To explain issues to employees;

  • For employees to consider issues and reply with informed responses; and

  • For the Company to consider employee response before making a final decision.

In Compliance with; The Safety Representatives and Safety Committees Regulations 1977 (as amended);


Head Office

Risk Assessments
The Company will carry out risk assessments as required by the Health and Safety at Work etc. Act 1974 and the Management of Health and Safety at Work Regulations 1999,on issues which pose an identifiable hazard. The purpose of the risk assessments are-

a)    To identify operations which may cause harm to employees or others including members of the public.

b)    To identify the potential hazard being realised and the potential consequences. - i.e. the risk.

c)    To enable a risk assessment to be developed which will assist in eliminating or reducing the exposure of the employees etc. to the risk.

Workplace Health & Safety

  • The premises will be maintained to so as to remove the risk of injury, so far as is reasonably practicable.  

  • The buildings shall be maintained to ensure there are safe means for access and egress.

  • Employees should be aware that good housekeeping can prevent accidents and that carelessness which may result in a slip, trip or fall should be avoided.

  • The storage, use or handling of hazardous or flammable substances will be done in a manner which does not compromise the health and safety of employees.

Workplace Transport
The risks posed by workplace transport must be identified, minimised and controlled.  Measures that can be taken to reduce the inherent risks posed by workplace transport are outlined in the Workplace (Health, Safety and Welfare) Regulations 1992, further information is available in the HSE book ‘Workplace Transport Safety’, HS(G) 136.

Road Transport
Company vehicles must be kept clean and tidy at all times. Light maintenance duties such as checking oil levels and tyre pressures should be carried out on a weekly basis. The carrying of any individuals in the back of works vans or while carrying out company business is strictly prohibited.

Visual Display Units
In accordance with the requirements of the Health and Safety (Display Screen Equipment) Regulations 1992, the following will be implemented by the Company:-

a)    All workstations will be assessed in order to reduce any risks to users.

b)    The Company will ensure that appropriate training will be given in the use of display screen equipment.

c)    Users of display screen equipment will be entitled upon their request to have eye and eye sight tests when they first become a user and at regular intervals thereafter, and also when the user may experience visual difficulties which may be considered associated to working with display screen equipment.

d)    If as a result of eye and eye sight tests spectacles are required solely for the use when using display screen equipment, the Company will pay for basic lenses and frames.

e)    All employees must report to the Managing Director any adverse health problems as a result of using display screen equipment and associated equipment.  All such investigations will be treated as medically confidential between employee and the Managing Director.

Work Equipment
All work equipment provided by SIM Building Group will be maintained in a safe condition, working order and in good repair, in accordance with the Provision and Use of Work Equipment Regulations 1998.  This will be achieved by means of regular inspection and testing. This relates to most workplace items includes tools, equipment, machinery and office VDU systems etc.  Employees have a duty to take reasonable care of work equipment, use it in the correct manner and to report any faults timeously.  

Injury, Ill-Health and/or Damage Incidents
1.    All injuries shall be reported to the management, regardless of their seriousness.

2.    Any incident which causes, or is suspected of causing, acute or chronic ill health must be reported without delay to management and the details of the accident recorded.

3.    Any incident which results in damage to plant, equipment or property must be reported to the Engineer/ Project Supervisor who will record the details of the occurrence.

4.    Any incident which occurs in the workplace and which falls within the remit of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR), will be investigated by the Managing Director or other authorised individual.  In order to assist in establishing the chain of incident causation, the full co-operation of all organisations and personnel is expected and required. (This may be in addition to any other investigation conducted by statutory enforcement agencies or other involved parties.)

Reports can be made to the HSE at; http://www.hse.gov.uk/riddor/online.htm or the HSE Accident Hotline (Tel: 0845 300 9923). These methods satisfy the notification requirements for all notifiable injuries, diseases, and dangerous occurrences. Those using the Hotline reporting facility are sent a copy of the report generated for record purposes.

Presently; in the case of more than 3 days off work accidents (over 3 day injury), then a written report on the form F2508 must be submitted to the local HSE office within 10 days of the date of accident. In the case of more serious accidents the local HSE office should be informed immediately by telephone and the form F2508 forwarded within ten days.

As of the 6th April 2012, subject to Parliamentary approval, RIDDOR’s over three day injury reporting requirement will change. From then the trigger point will increase from over three days’ to over seven days’ incapacitation (not counting the day on which the accident happened). Incapacitation indicates the worker is absent or is unable to do work that they would reasonably be expected to do as part of their normal work. The deadline by which the over seven day injury must be reported will increase to 15 days from the day of the accident.

An Accident Book complying with the Data Protection Act must be used.

Near Miss Incidents
In order to assist in developing a profile of events which have the potential to cause injury or damage, 'near miss' incidents should be notified to management, and the co-operation of employees is requested in this respect.

Fire Procedures
Head Office employees shall be familiarised with the company’s Fire Plan for their area.

First Aid
The company have arranged for personnel to undergo first aid training in accordance with the Health and Safety (First Aid) Regulations 1981.

Appointed persons are available to provide and ensure the contents of First Aid Kits are satisfactory and to assist in the event of injury.  In the case of serious injury or illness, employees are to be taken to the nearest hospital or medical help sought with the minimum of delay.

A First Aid Box and equipment is provided for and maintained at the office.

The Control of Substances Hazardous to Health Regulations 2002
(COSHH): The above Regulations imposes a duty on an employer to ensure an employee does not carry out any work which is liable to expose them to a substance hazardous to health, unless a suitable and sufficient assessment has been made of the risk to health created by the substance and of the measures necessary to control exposure to it, and those steps have been implemented.

It is important to realise that collection of suppliers’ material safety data sheets does not constitute making a risk assessment, but rather the gathering of date to assist in making it.

All employees who may be exposed to substances, which could be hazardous to health, will be provided with such information, instruction, and training required to make them aware of any potential risk to which they may be exposed and to reduce that risk to a minimum.  Every effort will be made to reduce levels of exposure as far as reasonably practical and in any case below Maximum Exposure Limits (MELs)

The main routes of entry of hazardous to the body are by inhalation, ingestion and absorption.

Where control of exposure cannot be achieved by substitution or source control, suitable and appropriate PPE will be issued and all employees have a duty to wear and use the equipment and measures provided.

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Sim Building Group
H&S Policy 2014
Rev: 01
Review: April 2015


policies
1 Roman Road, Kirkintilloch, Glasgow, G66 1DY.
Tel: 0141 776 5151     Fax: 0141 777 8103
Email: sim.group@simbuilding.com
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portfolio
SIM work with a number of private and public sector clients covering a broad spectrum of industries. Here you will find a sample of the projects we have been involved in.
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  • constructionline
  • National House Building Council
  • Glasgow Building Contractors Training Group
  • Contractors Health and Safety Assessment Scheme
  •  9001
  • 14001
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