HEALTH AND SAFETY POLICY (APRIL 2014)

PART 1 - GENERAL STATEMENT AND POLICY OBJECTIVES

The Managing Director (Martin Sim) and the Board of Directors of Sim Building Group are committed to discharging their obligations under the Health & Safety at Work Act 1974, The Management of Health & Safety at Work Regulations 1999 and all other relevant statutory legislation.

They will seek to provide a healthy and safe working environment for their Employees and will endeavour to ensure the safety and health of all others that could foreseeably be affected by activities under their control.

The health, safety and welfare of employees is of prime importance to the Company and is essential to the efficient operation of its undertaking.

All employees have a duty to take reasonable care for both their own health & safety and that of other persons. The Company will ensure that this policy is pursued through the organisation. The Company will take all reasonable practicable precautions to ensure the health, safety and welfare at work of its employees and also that of any other person not employed by the Company but who is affected by the operation of the Company.

SIM Building Group’s statement of general policy is as follows:-
1. To identify the hazards to employees, customers, and third parties affected by the work, and adequately control the attendant risks.

2. To consult with our employees on matters affecting their health and safety.

3. To provide and maintain safe plant, equipment and working conditions.

4. To ensure safe transport, storage, handling and use of substances, including hazardous substances.

5. To provide information, instructions and supervision for employees.

6. To ensure all employees are competent to do their tasks, and to give them appropriate and adequate training.

7. To work towards continuous improvement and to prevent accidents and work related ill health.

8. To provide and maintain adequate welfare facilities both at premises and on site where practicable.

9. Allocate adequate resources to enable the policy to function effectively.

10. To review this policy as necessary in our commitment to continuous improvement.

To achieve and maintain a high standard of health and safety, the active co-operation of all our Employees is essential. Employees are reminded of their own duties under the Health & Safety at Work Act 1974 and the Management of Health & Safety at Work Regulations 1999, to take care of their own safety and that of any other persons, and to co-operate with their Employer in order to enable him to carry out his responsibilities successfully.

The Organisation, Responsibilities and Arrangements, to enable this Policy on Health & Safety to be effective are contained in the attached documents.

This policy and the associated documents will be revised annually or as and when required and will be publicised within the company.


Martin Sim (Managing Director)


Revised April 2013
This Policy will be kept under constant review formally
revised at intervals not normally exceeding twelve months


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PART 2 - ORGANISATIONAL RESPONSIBILITIES

1.0 Managing Director – Martin Sim
Martin Sim carries overall responsibility for ensuring that his policy is carried out and for monitoring the results of this policy.

In particular he is responsible for ensuring:-
1. The Health & Safety Policy is updated as and when required and is made known to the Employees of the Company.

2. The Policy, Organisation, Arrangements and Site Rules as written are implemented and to receive regular reports on the performance of the Policy Objectives.

3. Adequate financial provision is made for foreseeable items of expenditure associated with Health & Safety.

4. Waste is properly controlled and any adverse affects on the environment from Company activities are minimised as far as is reasonably practicable.

5. Health & Safety is promoted throughout the Company and features prominently at Board Meeting.

6. Matters requiring professional advice and assistance are referred to suitably qualified persons. i.e. Health & Safety Consultants.

7. He sets a personal example, by wearing appropriate PPE when visiting sites.

In practice Martin Sim, Managing Director, will normally delegate responsibilities to line management as follows:-


2.0 Construction Director – John Greig
John Greig shall ensure:-

1. He is familiar with the Company Health & Safety Policy, the Organisation and Arrangements for Health & Safety.

2. The company Site Rules are understood and implemented on all company sites.

3. Adequate resources are provided for foreseeable Health & Safety requirements at each workplace.

4. Matters relating to Health & Safety brought to his attention are addressed, and where he does not have the authority or resources, the matter is referred to the Managing Director.

5. Employees are given information, instruction and training as is necessary and that they are being adequately supervised to enable them to carry out their work without risk to their Health or Safety.

6. All accidents are reported, investigated and action taken to prevent the potential for a recurrence.

7. First Aid equipment is provided and Fire procedures are implemented.

8. Waste Management procedures are implemented and Environmental concerns are addressed.

9. Plant, Machinery and other Equipment purchased for use by employees complies with European, UK statutory legislation.

10. Risk assessments and method statements are prepared for all work and for ensuring site operatives are made aware of the risk involved in their activities.

11. Goods, materials and other substances purchased for use at work comply with relevant standards and are safe and without risk when used correctly by Employees.

12. Personal Protective Equipment (PPE) is provided as appropriate to comply with perceived risks as identified by assessments.

13. Works are monitored and reviewed by means of site inspections, ensuring that work is being undertaken and conducted in a safe manner.

14. Identifying and providing suitable site and welfare facilities.

15. Safe systems of work are developed, and where work of a hazardous nature is identified suitable method statements and other control measures are adopted to reduce any risk.

16. Adequate arrangements are in place to ensure a suitable level of monitoring of the work is being undertaken

17. He sets a personal example on site visits by wearing appropriate protective clothing and/or safety equipment.

18. He receives regular reports of site matters from Site Managers and he initiates disciplinary procedures where appropriate.


3.0 Contracts Managers/Site Managers
All Contract Managers/ Site Managers shall ensure:-

1. They are familiar with the company Health & Safety Policy, the Organisation and the Arrangements for Health & Safety.

2. The Site Rules are made known, understood and implemented on all company sites.

3. They understand and are competent in identifying hazards or risks to site operatives and others, and in conducting site risk assessments.

4. Work being undertaken by those they supervise is carried out in accordance with the safe systems of work, method statements and other guidance or control measures issued to them.

5. Matters relating to Health & Safety brought to their attention are addressed, and where they do not have the authority, the matter is referred to the Construction Director.

6. They are satisfied with the standard of training and where necessary, identify further training where it might be necessary.

7. Following an accident or incident action is taken as necessary to make safe and immediately notification is made to the Management.

8. Personal Protective Equipment (PPE) provided for use at work is being worn as necessary and maintained in good order.

9. Plant and Machinery is being used properly and all guards and safety devices are fitted and fully functional.

10. Appropriate barriers, signs and warning notices are displayed at locations where hazards are created or works are taking place.

11. Fire extinguishers are properly maintained.

12. Fire escape routes are not obstructed.

13. Near miss reporting procedures is complied with.


4.0 Employees
All employees within the Company will:-

1. Familiarise themselves with the Company’s health and safety policy.

2. Familiarise themselves site rules, risk assessments and method statements for the current works.

3. Act in the course of their employment with due care for the health, safety and welfare of themselves, their colleagues and others.

4. Comply with safe working practices, instructions and procedures, to make proper use of the protective clothing and safety equipment provided and for reporting the loss or defect of the equipment.

5. Report to the Supervisor any incidents which have, or may lead to injury or damage, and co-operating with any investigation which may be undertaken with the objective of preventing accidents and their recurrence.

6. Use plant, equipment or substance in accordance with any information, instruction or training provided by the Company.

7. Proactively suggest any improvements that may be able to be made to safe working practices. 8. Understand the importance that any breaches of health and safety will be treated seriously, and individual employees may be disciplined or in serious cases dismissed.


5.0 Health & Safety Advisors – Wilson Associates
Are required to:-

1. Provide technical, legal and other advice and assistance to SIM Management in order that the Company may comply with its statutory obligations.

2. Liaise with the Enforcing Authorities on health and safety matters brought to the Company’s attention.

3. Assist Management in the development of safe systems of work.

4. Periodically monitoring the activities of site works carried out by the Company, by carrying out site audits and safety inspections every three weeks.

5. Monitor the introduction of health and safety legislation applicable to the Company and to advise accordingly.

6. Advise Management on the requirements of health and safety training required within the Company and assist with the implementation when necessary.

7. Attend Management meetings, as and when required, for the purpose of raising and advising of current issues on health and safety.

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PART 3 - HEALTH AND SAFETY ARRANGEMENTS

Access onto Site - Registration of Personnel and Visitors
Contractor and subcontractors are responsible for ensuring that individuals working under their control report their presence by signing in on arrival and signing out when leaving a site. Visitors must be intercepted before entering the site in order that the applicable rules and hazards are communicated to them and ensuring controls are enforced. e.g. making sure visitors are accompanied on site.

These are essential access control requirements, introduced to confirm that:
(a) The premises are clear when the site is secured.
(b) All personnel are accounted for in the event of an emergency evacuation
(c) Only authorised personnel are allowed to enter the site

Site Induction
Before commencing work on a site, all operatives and staff will receive induction training specifying the hazards associated with the contract, the likelihood of encountering asbestos, the asbestos survey for the site, specific site requirements including site rules, emergency procedures, fire precautions, risk assessments and method statements. All sub-contractors foremen have a duty to ensure all their site operatives have been inducted by SIM Building Group, and keep a separate record of their site operatives’ induction.

Company Procedures
The following company procedures take the form of check list forms designed to be ‘user friendly’ providing a basis for site discussion and feedback to company management, essential for the control and implementation of our Safety Policy.

Most of the following are mandatory and are a requirement to comply with current legislation.

The procedures are:-

Form No.    Title    Frequency/Use
SF/42 Employee Training Record/Review  Annual Review (Head Office)
SF/59 Weekly Contract Safety Awareness Discussion Weekly
SF/60  Risk Assessment    Prior to each Operation
SF/61    Method Statement Prior to each Operation
SF/62  Health & Safety Induction Report & Checklist For every person visiting or working on
site.
SF/64  Plant Return Details of INT/EXT. Plant on each site.
SF/73    Site Safety Inspection Report  On each visit to site –SIM management or H&S Advisors
SF/75  Inspection Reports – Scaffolding Weekly
SF/75   Inspection Reports – Excavations Daily
SF/66 Plant & Transport Maintenance Record For Each Service/Repair

Injury, Ill-Health and/or Damage Incidents
1. All injuries shall be reported to the management, regardless of their seriousness.

2. Any incident which causes, or is suspected of causing, acute or chronic ill health must be notified without delay to management and the details recorded.

3. Any incident which results in damage to plant, equipment or property must be reported to the Engineer/ Project Supervisor who will record the details of the occurrence.

4. Any incident which occurs in the workplace and which falls within the remit of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR), will be investigated by the Managing Director or other authorised individual. In order to assist in establishing the chain of incident causation, the full co-operation of all organisations and personnel is expected and required. (This may be in addition to any other investigation conducted by statutory enforcement agencies or other involved parties.)

Reports can be made to the HSE at; http://www.hse.gov.uk/riddor/online.htm or the HSE Accident Hotline (Tel: 0845 300 9923). These methods satisfy the notification requirements for all notifiable injuries, diseases, and dangerous occurrences. Those using the Hotline reporting facility are sent a copy of the report generated for record purposes.

Presently; in the case of more than 3 days off work accidents (over 3 day injury), then a written report on the form F2508 must be submitted to the local HSE office within 10 days of the date of accident. In the case of more serious accidents the local HSE office should be informed immediately by telephone and the form F2508 forwarded within ten days.

As of the 6th April 2012, subject to Parliamentary approval, RIDDOR’s over three day injury reporting requirement will change. From then the trigger point will increase from over three days’ to over seven days’ incapacitation (not counting the day on which the accident happened). Incapacitation indicates the worker is absent or is unable to do work that they would reasonably be expected to do as part of their normal work. The deadline by which the over seven day injury must be reported will increase to 15 days from the day of the accident.

An Accident Book complying with the Data Protection Act must be used.

Near Miss Incidents
In order to assist in developing a profile of events which have the potential to cause injury or damage, ‘near miss’ incidents must be notified to the project supervisor, and the co-operation of respective organisation, their supervisory staff, and personnel working under their control is requested in this respect.

Major Incidents
In the event of a major incident on site the site foreman should dial 999, request an ambulance, and report the matter to the police.

If it is appropriate, make the injured person as comfortable as possible without moving them and wait for the emergency services to arrive. Minimise disturb the scene of incident as little as possible in order to assist the subsequent investigation into the cause of the incident.

Report the incident to the Construction Director or Managing Director as soon as practical. Ensure that they have the contact details in order that the injured person’s family may be notified.

The Construction Director or Managing Director shall report the incident to the local HSE and to clients where appropriate.

First Aid
The company have arranged for site foremen to undergo first aid training in accordance with the Health and Safety (First Aid) Regulations 1981.

Appointed persons are available to provide and ensure the contents of First Aid Kits are satisfactory and to assist in the event of an injury. In the case of a serious injury or illness employees are to be taken to the nearest hospital or medical help sought with the minimum delay. For employees working on sites, a First Aid Kit will be carried in company vehicles or will be kept in the site office.

Waste Management Control and Safe Access
All contractors and personnel working under their control shall be required to:
a) Clear waste/debris generated by their task(s) as their work progresses.
b) Maintain a clear access/egress route along dedicated/nominated evacuation routes.
c) Report any circumstances where preceding or adjacent trades are compromising the maintenance of safe access/egress routes.
d) Transfer classified waste to the designated holding area on site, or as identified by the construction phase health and safety plan (this may be special waste, subject to legislative controls, or controls imposed by site rules).
e) Segregate waste under the proposed Site Waste Management Plan.

This will be in accordance with the Site Waste Management Plans Regulations 2008.

Public Safety and Vehicular Access to Site
Any activity or task progressed on or over any area, which is dedicated to public use, whether pedestrian or vehicular, shall be subject to project-specific controls which will be detailed within the construction phase health and safety plan. Vehicles allowed onto site shall be restricted to a maximum speed of 5mph. They shall be scheduled and subject to the limitations and controls specified within the construction phase health and safety plan.

Under no circumstances may vehicles reverse out of the site onto areas dedicated to public use unless such manoeuvre is directed and guided by a traffic controller (banksman) authorised by the project safety management co-ordinator.

Welfare facilities on site
Where applicable, a formal shared welfare arrangement shall be agreed with the main contractor (toilets, drying rooms, canteen and stores), including procedures for cleaning the facilities and the standard of hygiene required.

Where applicable, the Clients existing welfare facilities will be used, with their permission.

In either case, the Construction Director or Site Manager will ensure that the welfare facilities comply with the requirements of the Construction (Design and Management) Regulations 2007.

Material Management and Co-ordination
Deliveries of materials and components to site shall be co-ordinated to complement the overall project programme as well as the trade contractors’ programme. Materials and components shall be off-loaded at designated areas and locations which shall initially be notified in the construction phase health and safety plan, and thereafter formally revised as work progresses.

Statutory Notices
The company shall provide relevant statutory notices which should be displayed at a common access point.

Administration and Accommodation Units
The company shall determine the siting and layout arrangements for:

(a) Administration units
(b) Accommodation units
(c) Toilets and washing facilities
(d) Canteen facilities
(e) Registration point for visitors
(f) First aid unit/point

Where applicable, a formal shared welfare arrangement shall be agreed (toilets, drying rooms, canteen and stores), including procedures for cleaning the facilities and the standard of hygiene required.

Where authorisation has been given to import accommodation or storage units onto the Company site shall ensure that:

(a) The units comply with prevailing fire resistance standards
(b) The units are sited at an agreed location
(c) The units are cleaned out at least once each day
(d) Only scheduled materials and components are stored within the units
(e) The purpose/function of each unit is clearly displayed
(f) Copies of Employer’s Liability certificate, safety policy and health and safety plan are displayed.

Fire Prevention Management Controls
Each project under the control of the company shall be subject to specific fire prevention management control procedures. Subcontractors and personnel working under their control are required to comply fully with and implement such procedures.

Common to each point will be:
a) The appointment of a project fire prevention officer
b) Arrangements for the identification, storage and use of designated ‘flammable’ and ‘highly flammable’ materials and containers
c) Special arrangements for the import and use of materials and containers which are assigned the risk phrases ‘Highly flammable’ (R11) or ‘Extremely flammable’ (R12) Chemicals (Hazard information and Packaging for Supply) Amendment Regulations 2002.
d) Selection and provision of fire fighting first aid equipment
e) The issue of hot-working permits for assessed safety critical tasks and operations, and locations
f) Siting, frequency, marking and maintenance of dedicated fire points
g) Establishment, maintenance and marking of emergency evacuation routes
h) Marking of assembly points for emergency evacuation
i) Dedicated access area for the siting of emergency services vehicles
j) The means of ensuring all workers are aware of what to do if they discover a fire.
k) NEVER store damp or wet sheets as they will gradually become hot by internal combustion and are liable to ignite
l) NEVER use wire brushes on steel work near petrol tanks or in the vicinity of flammable liquids or gases
m) NEVER put a cigarette out on the floor of a wooden cabin or site hut
n) NEVER allow rubbish, oily rags, stripped wallpaper etc. to accumulate
o) NEVER dry clothes too close to heat.
p) NEVER leave appliances on when cabins or site huts are not in use and also extinguish before work ceases for the day
q) ONLY use a burning torch when absolutely necessary and always have a fire extinguisher by your side
r) To always cease Hot Works a MINIMUM of one hour before vacating the site, and to inspect the area thoroughly before leaving
s) Always cease burning off a MINIMUM of one hour before finishing time and check thoroughly before leaving


Subcontractors are required to take account of, and identify in their safety management submission, on how they will comply with the project-specific fire prevention management policy and, how they will introduce their controls for hot-work processes and, the control of flammable, highly flammable and extremely flammable materials and their containers.

Note: In the event of an outbreak of fire, regardless of how apparently minor, the local fire services shall be called and an investigation conducted to establish the cause.

Welding and Hot Work
Welding and other hot works carried out will be subject to the operation of a permit system to control hot works. Any loose combustible materials will be removed prior to the commencement of hot works.

Screens and shrouding will be used to protect other workers from welding operations. Gas cylinders must be in a purpose built trolley or secured in an upright position.

Fire extinguishers must be on hand while hot work is in progress. The work carried out in areas adjacent to Hot Works must be checked one hour after completion of the work.

Electricity
Portable hand tools and plant
1. All electrically powered portable hand tools and plant should be rated at 110V, or be battery operated.
2. All electrically powered hand tools will be marked with the date of their last test and inspection.
3. All connections and leads shall be subject to daily visual inspection for defects, and shall be subject to nominated detailed inspection frequencies. Out of date equipment shall not be used.
4. Any item of defective or suspect plant shall be tagged with “Danger - Do not use” signage.
5. Where authorised to be on site, portable generators shall be earth bonded as specified by the manufacturer.

Accommodation units
1. Electrical supplies to accommodation units shall be installed, commissioned, tested and maintained by an approved electrician, and shall comply with statutory and industry standard requirements.
2. Voltages exceeding 240V may only be installed with the formal authority of the company, and shall be subject to conditions set down by the company.

Battery charging operations
Battery powered plant (excluding hand-held items) may only be charged with the formal authority of the company.

Overhead Electrical services
The company shall, in consultation with the service owner, establish and maintain demarcation limits for work in the vicinity of overhead power lines. Each site shall be subject to individual assessment, with the results recorded in the construction phase health and safety plan. Subcontractors and personnel working under their control must confirm their understanding of the individual demarcation and access limitations by physical barrier or formal permit-to-work.

Underground utility services
Each project shall be subject to a unique permit-to-dig control procedure. Excavation work on ground penetration may not proceed until the conditions regulating the permit-to-dig have been implemented and verified by the contractor concerned.

Commissioning and de-commissioning electrical services
Contractors involved with commissioning and de-commissioning of electrical services or appliances capable of being energised, shall have in place an approved format permit-to-work including isolation control.

Site-specific controls
Detailed site-specific controls for electrical safety shall be included within each construction phase health and safety plan.

Safe Working at Heights
Leading edge protection shall be established and maintained at points and locations where it is foreseeable that personnel, or materials, may fall from one level to another. The barrier shall be sufficiently substantial to resist the force or impact of an individual, and shall incorporate a secured toe-board, kicker-board and an intermediate barrier to prevent an individual slipping under the barrier, or materials from being kicked or knocked from one level to another. In any event, leading edge protection shall be maintained at any point where a risk assessment has established that it is necessary in accordance with the Work at Height Regulations 2005. Scaffolding (tubular steel or proprietary system) access and working scaffolding schedules shall be allocated to each project, and shall be recorded in the construction health and safety plan.

Contractors or Subcontractors authorised to import proprietary mobile towers onto site must ensure that such plant is erected by competent personnel, used within its limitations and inspected at prescribed frequencies.

Where mobile elevating work platforms, or similar plant, are used, or where man-riding cages/skips are authorised, full procedures must be identified for operator competence, inspection arrangements and certification.

Note: Where fall-arrest devices or safety harnesses are used to augment safe working procedures, rescue strategies shall be clearly stated.

Occupational Health
Training:
All management and staff are trained and competent to undertake their work activities. Management must ensure that all employees under their control have regular and ongoing training and guidance. Management will keep records of, and manage the health and safety training ensuring that; employee training and continual development is maintained. All staff, foreman and operatives, will receive a safety induction at the start of employment and initial training needs will be identified. During induction any queries will be resolved and further training needs will be addressed. Additional training needs may be identified during site inspections carried out by Wilson Adrain Ltd as well as the Construction Director. Toolbox talks will be carried out on site on a regular basis in general by the Contracts Manager or Site Manager, (weekly or when the need is identified) and, will focus on a topic relevant to the work that is about to commence. These Talks will be recorded on the appropriate form and will be retained on the site.

All training details are recorded on a matrix which will be reviewed quarterly to assess the requirement for updating or re-training of all staff. In addition to this, training requirements will be identified at staff appraisals, reviews and management meetings.

Noise levels : Any noise-generating plant used on a site, will require an assessment of the area where the plant will be used, to be carried out, and will confirm the sound levels for the location(s) in accordance with the Control of Noise at Work Regulations 2005. This new legislation means that the First Action Level is now 80Dba, the Second Action Level is 85Dba and there is a Limit Value of 87Dba. Significantly, the Limit Value takes into account any reduction due to hearing protection. All high noise frequency areas should be cordoned off with the appropriate warning signs displayed. Hearing Protection should be provided where appropriate.

All personnel working on site will, where necessary, wear adequate hearing protection when there is excess noise being emitted from any work activity. Hearing protection will be provided by the company and will be issued to all employees on request or when management dictates that hearing protection should be worn. This will be in compliance with the, Control of Noise at Work Regulations 2005.

Manual handling: An assessment of manual handling requirements, and the methods or controls to assist in reducing the potential for injury from manual handling operations, will be identified within each safety method statement. In compliance with the, Manual Handling Operations Regulations 1992. (MHO)

Hand Arm Vibration
: All employees will be made aware of the risks of hand arm vibration (vibration white finger). The Company will assess the risk to the health of their employees and plan for its control. All equipment will be made suitable for employees use and will be maintained on a regular basis by a competent person. Employees will be informed of the hazards whilst working with vibratory equipment and time spent using each piece of equipment will be minimized for compliance with; the Provision and Use of Work Equipment Regulations 1998(PUWER) and; the Control of Vibration at Work regulations 2005.

Hazardous substances: Any manufactured or process-generated substance which is either imported onto site or occurs on site, and which has been assigned a Workplace Exposure Limit (WEL) within the current edition of the Health and Safety Executive’s Guidance Note EH40 Occupational Exposure Limits, available from HSE Books, shall be subject to a site-specific assessment under the Control of Substances Hazardous to Health Regulations 2002. The result of such an assessment shall be issued to the personnel involved with the task, and to the project safety management co-ordinator.

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Sim Building Group
H&S Policy 2014
Rev: 01
Review: April 2015






policies
1 Roman Road, Kirkintilloch, Glasgow, G66 1DY.
Tel: 0141 776 5151     Fax: 0141 777 8103
Email: sim.group@simbuilding.com
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